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How to Estimate the Cost of Moving Your Entire Office

Whether you are the CEO of your own startup or if you manage a business with more than 10 employees, estimating the cost of moving your current office to a new location is highly advisable anytime you are considering changing locations. Knowing what to expect financially before, throughout, and after moving your office from one location to the next can help prevent unexpected surprises and financial expenses that are not within your budget.

Organizing Your Total Budget

Setting a budget is necessary whenever a business is planning to move its office to a new location, especially if you are moving office furniture, electronics, and other business-related items that belong to current employees. Determine the funds you have available for your move and consider some of the most prevalent costs involved when moving to a new office such as:

  • Packaging materials such as tape, boxes, packing peanuts, Styrofoam, bubble wrap, permanent markers, shipping labels (if you are moving to a new city or state). 
  • New service installation fees from vendors providing electricity, internet, phone, and other business-related services in your office
  • Professional moving services to transport your office’s furniture, belongings, and sensitive documents from one location to another

Delegate Tasks to Employees

Delegate tasks of packing, taking inventory, and labeling all the items you plan to move from your current office to cut back on the manual labor demanded of you.


Inform all your employees that you are taking a complete inventory of your office furniture and items to help deter the potential risk of employee theft throughout the moving transition. Keep track of each piece of furniture, computer, printer, and other office items that are necessary to keep your business running without interruption by creating an inventory document or spreadsheet. Upon arriving at your new location, it will be much easier to sort through each of the boxes and moving trucks.

Communicate with Vendors

Communicate directly with each of the vendors you currently work with to determine whether there are added fees or additional service charges for switching to a new location. If you are looking for new service alternatives at your office’s new location, be sure to receive quotes from multiple providers before deciding that directly affects your move’s budget.

Estimate Potential Losses During the Move

Always estimate for potential losses that may occur during the move due to transportation issues, damage, or losing the item altogether. Verify any professional moving company you work with is certified and insured.

Professional Moving Quotes

Gather multiple moving quotes from professionals who have experience with office and commercial moving jobs. Comparing quotes allows you to maximize the use of your budget while also ensuring you receive top-notch service on the day of your big move. To find affordable moving services from Philadelphia’s best office movers, request a quote through Cheap Movers Philadelphia.

Taking the time to conduct adequate research while planning your office’s move well ahead of time is optimal to avoid potential hang-ups, delays, and unnecessary added costs to your total expense. With the right preparation, ensure your move goes as smoothly as possible on your way to your new workspace.

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